Kimball Jenkins Background and Reference Checks Policy

Background Check Policy

To ensure that individuals who join Kimball Jenkins are well qualified and to ensure that  Kimball Jenkins maintains a safe and productive work environment, it is our policy to conduct pre-employment background checks on all applicants who accept an offer of employment, employees and volunteers (“applicant(s)” or “staff”). All offers of employment, continued employment and volunteering are conditioned on receipt of a background check report that is acceptable to Kimball Jenkins.

Types of Background Checks

The following background checks will be conducted by Kimball Jenkins:

  • Social Security Verification: validates the applicant’s/employee’s Social Security number, date of birth and former addresses.

  • Criminal History: includes review of criminal convictions and probation. The following factors will be considered for applicants/employees/volunteers with a criminal history:

    • The nature of the crime and its relationship to the position.

    • The length of time since the conviction.

    • The number of convictions.

    • Whether hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, it employees or its customers and vendors.

    • Whether hiring or permitting individual to volunteer is statutorily prohibited.

    • A criminal conviction does not automatically bar an applicant from employment, except as provided below with respect to Kimball Jenkins’ Youth Programs.

  • Sex Offender List: ascertains whether the Applicant/employee/volunteer is listed on the Sex Offender List; and

  • Domestic Terrorist Watch List: ascertains whether the applicant/employee/volunteer is listed on the Domestic Terrorist Watch List.


Kimball Jenkins will also conduct background checks that may include verification of any information on the applicant’s resume or application form and references. Additional checks such as a driving record or credit report may be made on applicants for particular job categories if appropriate and job related.


Youth Programs

With respect to Kimball Jenkins youth programs, including its youth summer camp, the following additional requirements exist:

  • Any staff that has not been subject to a background check is prohibited from working directly with any youth, including being left alone with any child, unless a staff member for whom a background check has been completed is also present.

  • No staff will be left alone with a child or children if such person has a criminal conviction for causing or threatening direct physical injury to any individual, or has a criminal conviction for causing or threatening harm of any nature to any child or children.

  • Staff younger than 18 years old who will be left alone with youth must also provide a minimum of 2 written references to Kimball Jenkins, one of which is from a non-relative, attesting to: the minor’s character; whether such minor has caused or threatened to cause direct physical injury to any other individual or harm of any nature to any child; and  whether the minor is a good candidate to work directly with campers.

  • Kimball Jenkins will review the results of all background checks and certifications, as well as other relevant history, to determine whether such applicant should work directly with youth.

  • Kimball Jenkins will maintain an up-to-date listing of all staff members who are in a position to be left alone with children with the status of their background check.

  • Background checks for Kimball Jenkins youth programs are updated annually.

Procedure

All those offered employment and/or employees and/or volunteers must obtain a Criminal History Records report through the New Hampshire State Police and complete a Criminal Record Release Authorization form permitting the State Police to send the Criminal History Records report to Kimball Jenkins. Once the Criminal Record report is received, Kimball Jenkins will review results.

If information obtained in a background check would lead the Kimball Jenkins to deny employment or ability to volunteer, a copy of the report will be provided to the individual, and the  individual will have the opportunity to dispute the report’s accuracy. 

All background checks are conducted in conformity with state and federal privacy and antidiscrimination laws, and any other applicable law. Reports are kept confidential and are only viewed by individuals involved in the hiring process. Kimball Jenkins reserves the right to modify this policy at any time without notice.